How Facilities Management Can Influence Workplace Design And Increase Productivity
As conditions and technology evolve in facilities management, workplace design is an integral part of the new workforce. Building management must take special care in providing workplace solutions that not only look good but promote workforce productivity. New standards in maintenance call for the integration of solutions that embrace smart buildings, sustainability, and adaptability moving forward.
Facility Management and Productivity
Workforce productivity is almost directly tied to the environment where work is taking place. The placement of furniture, tools, and other resources needed to keep the workplace running are all affected by good or bad facility management. While many people don’t understand how crucial facilities management is, consider this: if the office isn’t functional, the employees can’t function well. From air conditioning levels to building access, the facility management team is needed everywhere.
Businesses that make facility management a priority don’t experience as many breakdowns as those who don’t. A great building management team anticipates problems before they occur to ensure productivity continues at high levels.
Workplace Design and Facility Management
What happens when businesses get visitors? What about job applicants? Where do they go? How are they greeted? Most of all, what do they see? Facilities management plays a huge role in workplace design, creating workspaces that are inviting and conducive to creativity. That means the facilities management team works with the architect and interior design team to envision the entire process and ensure it is carried out.
This team facilitates input from employees to make sure spaces align with company culture and reflect the current times. As businesses return to their spaces during and after COVID, offices look very different. Gone are the collaborative spaces where everyone gathered. Those are now replaced with social distancing guidelines reflective of today’s climate but are also designed to be inviting and adaptable.
The Role of Facilities Management
Facility management is a fluid role, handling different responsibilities based on the company. While they are responsible for general maintenance and upkeep, they must be prepared to handle additional responsibilities. You may find the facility management team working directly with security and the EHS (environment, health, safety) department, but also find them working on contracts, testing, and administration.
In most cases, facilities management works to ensure employees are comfortable in their environment, which increases motivation and productivity. They observe the conditions of the office and acquire tools needed to keep employees happy. This includes placement of furniture based on how employees feel, workshare areas that encourage participation, and self-generated solutions to improve functionality.
Most people would be surprised to know that business management is consistently looking for ways to provide high-quality service while cutting costs. That means the efficiency of the building is a high priority, in addition to maintaining compliance standards, regulatory measures, budgets, relocations, and reports. Their goal: operating proactively with reactive maintenance.
How Does Workplace Design Affect Productivity?
Productivity can be affected in a few ways. For instance, if there are not enough printers or copiers in the workspace causing a backlog, employees start getting frustrated. Additionally, if the machines are located far away where productivity will be interrupted for long periods of time, labour resources are lost.
Facility managers must collect data to assess the needs of building occupants to make sure everyone can be productive. Businesses have different types of employees – some thrive off noise and others must work in quiet surroundings to get things done. The goal is to ensure everyone is comfortable in their own spaces. Employees that feel they have some control over their environment and can choose where they need to work at any moment will be more productive.
A few solutions to consider:
- Breakroom Environment
The breakroom should be a place where employees feel welcome. Having ergonomic furniture in this space, along with snacks and drinks employees like encourages a more relaxed environment where they can decompress away from their workstations.
Making sure employees have adequate space and room to store their tools and belongings is key. This will also help in creating an environment of creativity and productivity.
- No clutter, but warm
The office should look nice and inviting. Although many businesses once swayed toward the barren look, no one wants to work in a stark environment, especially with new social distancing regulations in effect. According to Buildings.com, having something green in the room could increase productivity by at least 15%.
- Always ergonomics
Employees spend a lot of time in the workplace. Keeping your employees comfortable with the right furniture and tools invites continuous productivity.
So, if you need to revamp your building to increase productivity, try getting advice from an experienced facilities management company that understands the nuances and needs of workspace productivity. A facility manager can come in, do an assessment on the current layout, design, and provide insight on changes that can increase efficiency and productivity.
If having a workplace conducive to happy and productive employees is at the top of your list, call a facility manager to help make this a reality today.